This is a significant challenge when thinking about adopting a document management system. It’s easy for corporations to grasp the idea of having a single application that all knowledge workers use to search for documents. But how do we get electronic documents, paper, or other specialized media into the system so it makes sense.

Many things need to be considered when prior to importing or uploading documents into a document management system. First of all, are they electronic already or in paper form? How will these documents be indexed so relevant searches can be made? Will the contents be Optically Recognized to extract the text elements for unstructured search? Once the bulk of the enterprise content is loaded into the document management system, how will day forward imports into the system be handled?

These questions as well as others are important to figure out early in the process of implementing a document management system for your company. OptiScan has worked with many companies and helped them sort through questions and implemented seamless capture and document management systems.