Top 5 Benefits of Using ChartWorx to Scan Medical Records

December 10th, 2012

Electronic Health Record (EHR) adoption is growing nationwide. According to the Center for Disease Control & Prevention, 55% of physicians had adopted EHR systems in 2011. About three-quarters of those adopters reported that using their EHR system resulted in enhanced patient care.

However, in order to fully maximize the benefits of these computerized systems for maintaining patient data (also referred to as Electronic Medical Records (or EMRS)), medical practices need to scan their existing paper charts into the system. A hybrid model – with both paper charts and new digital data – can be confusing and lead to inaccurate record-keeping.

To help practices digitize their paper charts during the EHR/EMR transition, OptiScan developed ChartWorx, an on-site scanning and processing appliance enabling our document experts to quickly organize, barcode, scan and process medical charts. We have the capability to scan thousands of charts a day, each optimized for image quality and size. Key benefits include:

  • Charts Stay on Location – With ChartWorx, all records stay on site. No chart leaves the facility until the practice approves destruction. This is especially important, as many other document conversion companies will ask you to ship your charts to another state. That can create an obvious problem when those medical charts are needed for emergencies.
  • Flexible Filing Options – We can adapt the conversion to fit any practice’s filing system requirements. You let us know the sequence of how charts are processed, and we make it happen.
  • First-Rate Communication – The web tools within ChartWorx provide you with a real-time snapshot of our progress and allow for on- and off-site management of the job. Reporting and statistical metrics are gathered every step of the way.
  • Small Office Footprint – Our computer, scanner and document experts take up very little space in your facility. They can work alongside your staff and ensure your operations aren’t disrupted during the conversion.
  • Admin Collaboration – We have the ability to work closely with administrators to pull charts, train them on tools, and come up with workable solutions to any challenges that may arise.


To learn more about ChartWorx, call Optiscan at (800) 369-5997 or fill out our online form.


Scanning Options for Patient Charts

October 13th, 2009

Once a medical practice has implemented an Electronic Medical Record system or Practice Management system it becomes very easy to manage new patients. The new challenge is how to efficiently and cost-effectively migrate important paper chart information into this new system.

The fastest way is to use a scanning services company to setup on-site, image, link to patient database, and import into the implemented EMR system. The OptiScan ChartWorx system has been created for this purpose. This option is also cost-effective when considering projected paper chart handling and storage. Check out our presentation for more details.


Medical Chart Processing Appliance

August 27th, 2009

The system that scanning companies use is an integral part of the overall scanning process. Systems, such as the OptiScan® ChartWorx appliance, are able to integrate with existing practice databases providing a valuable tool for associating the scanned images with chart data.

Such systems can provide specialized intranet web applications to determine key project statistics, provide patient scan status reports, and can generate cover sheets for scanning patient charts. This reporting interface provides real-time statistical feedback to both the scanning company and practice management. Progress can be monitored daily, providing a valuable tool in determining estimated project duration as well as scanning and preparation personnel efficiency data.

The scanning service provider must provide the most suitable scanner and image processing software for a successful outcome. Be sure that the company that you choose has the systems in place to meet your needs and deliver the data the way you need it.



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