Top 5 Benefits of Using ChartWorx to Scan Medical Records

December 10th, 2012

Electronic Health Record (EHR) adoption is growing nationwide. According to the Center for Disease Control & Prevention, 55% of physicians had adopted EHR systems in 2011. About three-quarters of those adopters reported that using their EHR system resulted in enhanced patient care.

However, in order to fully maximize the benefits of these computerized systems for maintaining patient data (also referred to as Electronic Medical Records (or EMRS)), medical practices need to scan their existing paper charts into the system. A hybrid model – with both paper charts and new digital data – can be confusing and lead to inaccurate record-keeping.

To help practices digitize their paper charts during the EHR/EMR transition, OptiScan developed ChartWorx, an on-site scanning and processing appliance enabling our document experts to quickly organize, barcode, scan and process medical charts. We have the capability to scan thousands of charts a day, each optimized for image quality and size. Key benefits include:

  • Charts Stay on Location – With ChartWorx, all records stay on site. No chart leaves the facility until the practice approves destruction. This is especially important, as many other document conversion companies will ask you to ship your charts to another state. That can create an obvious problem when those medical charts are needed for emergencies.
  • Flexible Filing Options – We can adapt the conversion to fit any practice’s filing system requirements. You let us know the sequence of how charts are processed, and we make it happen.
  • First-Rate Communication – The web tools within ChartWorx provide you with a real-time snapshot of our progress and allow for on- and off-site management of the job. Reporting and statistical metrics are gathered every step of the way.
  • Small Office Footprint – Our computer, scanner and document experts take up very little space in your facility. They can work alongside your staff and ensure your operations aren’t disrupted during the conversion.
  • Admin Collaboration – We have the ability to work closely with administrators to pull charts, train them on tools, and come up with workable solutions to any challenges that may arise.


To learn more about ChartWorx, call Optiscan at (800) 369-5997 or fill out our online form.


Scan Your Way Towards “Meaningful Use”

June 28th, 2010

In order for medical practices to receive federal stimulus funding in order to partially subsidize a purchased EMR system, AND comply with current mandates to eliminate fiscal penalties later on, practices will need to demonstrate “Meaningful Use”.  The question is: How?  Here is what we know today:

  1. The Government will begin stimulus payouts for eligible practices demonstrating “Meaningful Use” with certified EMR systems in 2011?   EMR systems must be certified by a  ONC Authorized Testing and Certification Body (ONC-ATCB).
  2. As part of the criteria to receive this funding, you must actually demonstrate USE of an EMR system for a percentage of your Medicaid OR Medicare patients to receive funding for a consecutive number of days? For more information on activity requirements reference .

Take a look at the stimulus funding table below:

Amount You will Receive Each Year
Year You First File 2011 2012 2013 2014 2015 2016 Total
2011 $18,000 $12,000 $8,000 $4,000 $2,000 $0 $44,000
2012 $0 $18,000 $12,000 $8,000 $4,000 $2,000 $44,000
2013 $0 $0 $15,000 $12,000 $8,000 $4,000 $39,000
2014 $0 $0 $0 $12,000 $8,000 $4,000 $24,000
2015 or Later $0 $0 $0 $0 $0 $0 $0

Table Information provided by Allscripts-Misys Healthcare Solutions, Inc.

Based on the information in this table, the longer you wait to implement an EMR system and demonstrate “Meaningful Use”, the less funding you will get.

How Digitizing Can Help You Achieve “Meaningful Use”

While exact requirements for “Meaningful Use” are still not clearly defined, one of the most crucial aspects of achieving the criteria for stimulus funding is your practice’s ability to demonstrate USE of the system for a consecutive period.  As a pre-requisite the EMR system must be pre-loaded with basic patient info and pertinent historical data.

Scanning can make your transition significantly easier.  With specialized high-speed scanner equipment critical historical sections from the practices legacy medical charts can quickly be digitized and linked to images to the electronic patient record in the EMR system.   By doing this, practice staff/physicians will have digital images of the physical chart one click away and linked to the electronic patient record.

OptiScan has a proven methodology for leveraging practice patient databases with barcode technology assisting with batch processing of paper-charts, digitizing the paper, and linking digitized chart to EMR quickly and completely with full-tracking and monitoring along the way. We’ve worked with large Arizona practices such as Pima Heart Cardiology, Digestive Disease Consultants, Mesa Gastroenterology, Tri-City Cardiology and many others.



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